Volunteer Rates

There are a couple of ways to handle it.

1 - The person bringing in the specific volunteers can collect the funds and then turn them over with the appropriate list of people. RadCon does this, but I'm not too keen on it.

2 - They can pay when then pick up they check in with registration. There should be lists of names and what not.

3 - We can set up specific coupon codes that can be given out, like "LANPC2009" for example, and that would set the rate if they wish to prepay.

Option 2 or 3 would be the way to go, with #3 being the best option at the coupon could be set for "X" memberships.

Noted for Sunday's agenda!

Made it up as we went along

Actually it was a set dollar amount. We have now set our policy to be the lowest offered pre-reg rate for that years Con. So, in this case, we were offering $15 2009 regs at the end of 2008's con.

This way, if we need to up the amount, we won't have the stink of "but but but" from the tightwads. We don't publish and amount, but tie it to an amount -- more flexibility that way. So if we chose to have the 2010 pre-reg at $20 at the end of 2009's Con then that will be the volunteer rate for 2010. Pretty simple, and will work well.

Last yr for volunteer rates were all over the board. Some people were told(& pd)$20, others were told $15, then $10, & some even got in free! Also for a select few it was $12.50. It was very confusing, so I'm glad that we have set one amount for all volunteers.

Volunteers will pay $15 at registration. If they've paid full rate, they get our hearty thanks for the donation -- NO REFUNDS!!!

Last year we tried to get names of volunteers from department heads before the convention, with partial success.

If the registration system on the website will support the discount code, that would be the way to go, as long as the code doesn't escape into the wild and people start using it who aren't volunteers.

For volunteers who are identified at the event, Patrick suggested that we have a form that would be filled out by the person they're volunteering for, that they'd have to bring to registration in order to receive the discount.

Coupon codes can be set to expire after a number of uses. So if you have 5 volunteers, then the code you get will be good 5 times. If a 6th person tries to use it.. then it will not work. Email or PM Stan to get what you need with your number of people. Then, have then register! We prefer that they prepay.

Is this system working yet or is it still in planning?

Thanks Stan!

Norma told me the Group rate was $20 and that's what I have been working with!

Ya, I'm sorry, it was late and I wasn't clear last night. I was talking about the volunteer rate being $15.

Well, I don't know if there is a determined amount of people through process. I think we want to avoid leaving the barn doors open and as such I think (15) people would be a good number to put out there for a group rate.

Unfortunately there is no way to determine until we have had an effect from leaving the barn doors open what would be taken advantage of and what would not. I think the lower the amount (for example $20) the higher volume of people required. For a $20 rate, perhaps we should have 20 people or more as an EXAMPLE.

We could also as I said above go with, as an EXAMPLE, (15) people for a $25 dollar rate.

The point to bear in mind everyone is keeping our budgets and costs in mind here. Making "fair" decisions doesn't always pay the bills, so just keep those ideas in mind when you consider and offer ideas.